STAFFORD HILLS CLUB

Privacy Policy

Effective Date / Last Updated:  March 6, 2026

 

Stafford Hills Club ("Stafford Hills Club," "we," "us," or "our") respects your privacy. This Privacy Policy ("Policy") describes how we collect, use, and disclose Personal Information (defined below) that is provided, collected, or disclosed when you use our club services ("Services") and interact with our websites, applications, and online platforms that link to this Policy (collectively, "Sites"), including when you apply for membership or employment with us. It also describes rights you may have under applicable laws. Please read this Policy carefully to understand our practices regarding your Personal Information and how we will treat it.

 

PERSONAL INFORMATION WE COLLECT

We collect several categories of Personal Information about our members and other users of our Sites and Services. "Personal Information" means information that uniquely identifies, relates to, describes, or is reasonably capable of being associated with or linked to you. The categories of Personal Information we collect may include:

 

  • Identifiers, such as your full name, email address, mailing address, telephone number, and credit or debit card number, as well as a photo identification if you visit us as a guest or become a member.
  • Protected class and demographic information, such as age, sex, gender, disability, marital status, veteran status, race, and ethnicity.
  • Commercial information, such as information about purchases, membership inquiries, or Services you have expressed interest in.
  • Device information, consisting of information from devices you connect to or use with our Sites, including IP address and similar unique device identifiers.
  • Internet or other electronic network activity information, such as browsing history, search history, and information about your interactions with and use of our Sites.
  • Geolocation data, such as from devices you connect to or use with our Sites, or by inference from other information such as your IP address.
  • Professional or employment-related information, such as your job title, employer, and income.
  • Inferences drawn from the Personal Information we collect to create a profile reflecting your preferences and interests.
  • Sensitive information, including dietary restrictions, general health information and history, and physical activity restrictions.
  • Communication information. We may collect Personal Information contained within your communications with us via email, chat, social media, telephone, or otherwise. Where permitted by applicable law, we may collect and maintain records of calls and chats with our agents, representatives, or employees.
  • Employment information, if you apply for a job with us, including education and employment history, information included in your resume or application, and information from interviews.

 

HOW WE COLLECT PERSONAL INFORMATION

We obtain the categories of Personal Information listed above from the following categories of sources:

Personal Information You Provide to Us Directly

We may receive Personal Information directly from you when you interact with our Sites or visit one of our locations as a guest or member — including when you apply for membership, sign up for email alerts, use the contact form, email us, establish an online profile, submit a résumé, or otherwise utilize our Services. For example, when you join Stafford Hills Club, we will ask for information such as your name, address, telephone number, email address, and credit card number. We may also provide additional notices at the time we collect information from you to describe our collection, use, and disclosure practices with respect to that information.

Personal Information Collected from Third Parties

We may collect your Personal Information from third-party business partners such as social media sites, analytics providers, and advertising networks. We may also receive Personal Information about you from others who refer you to our Services.

Personal Information Automatically Collected from Your Interactions with the Sites

We use cookies and similar technologies to collect Personal Information automatically as you navigate our Sites. For additional information regarding our use of these technologies, see the Cookies and Tracking Technologies section below.

 

HOW WE USE PERSONAL INFORMATION

We may use or disclose the Personal Information we collect about you for one or more of the following business purposes:

 

  • To fulfill or meet the reason you provided the information — for example, to respond to a membership inquiry, process a payment, or facilitate delivery of services. We may also save your information to facilitate future renewals, orders, or refunds.
  • To provide, support, personalize, and develop our Sites and Services.
  • To create, maintain, customize, and secure your account and membership with us.
  • To process your requests, purchases, transactions, and payments and prevent transactional fraud.
  • To provide you with support and to respond to your inquiries, including to investigate and address your concerns.
  • To personalize your experience on our Sites and to deliver Services and content relevant to your interests, including targeted offers through our Sites, third-party sites, and via email or text message (with your consent, where required by law).
  • To help maintain the safety, security, and integrity of our Sites, databases, other technology assets, physical locations, Services, and our business.
  • For testing, research, analysis, and product development, including to develop and improve our Sites and Services.
  • To respond to law enforcement requests and as required by applicable law, court order, or governmental regulation.
  • To fulfill any other purpose for which you provide it, or as disclosed at the time you provide the information.
  • If you are applying for employment with us, to process your job application, verify information, conduct interviews, perform background and reference checks, communicate with you, confirm eligibility for employment, and improve our recruiting processes.

 

HOW WE DISCLOSE PERSONAL INFORMATION

We may disclose aggregated information about our members, and information that does not identify any individual, without restriction.

We may disclose your Personal Information with your consent or in the following circumstances:

 

  • Employees and Other Personnel. We may share Personal Information with our employees and personnel (such as contractors) who have a need to know the information for our business purposes.
  • Service Providers. We engage certain trusted third parties to perform functions and provide services to us, including hosting and maintenance, error monitoring, billing, customer relationship management, database storage, and email or direct marketing campaigns. We share your Personal Information with these third parties only to the extent necessary to perform these functions, and under contracts that require them to keep your information confidential and use it only for the agreed purpose.
  • Ad Tech Companies and Other Providers. We may share or make available limited Personal Information (such as mobile device identifiers) with advertising technology companies and other online service providers for interest-based advertising, in accordance with applicable legal requirements.
  • Business Partners. We may disclose Personal Information with trusted business partners, including companies whose products or services we believe may be of interest to you, or with whom we co-sponsor a promotion or service.
  • Law Enforcement Agencies. We cooperate with government and law enforcement officials or private parties to enforce and comply with the law. To the extent permitted by applicable law, we may disclose information about you as we believe is necessary or appropriate to investigate, respond to, and defend against claims; to comply with legal process; to protect the property and rights of Stafford Hills Club or any third party; or to prevent illegal, fraudulent, or harmful activity.
  • Third Parties Involved in Business Transfers. We may sell, transfer, or otherwise share some or all of our assets, including Personal Information, in connection with a merger, acquisition, reorganization, sale of assets, or similar transaction, or in the event of insolvency or bankruptcy.
  • Other Third Parties. We may disclose Personal Information to third parties when explicitly requested by or consented to by you, or for the purposes for which you disclosed the information to us.

 

COOKIES AND TRACKING TECHNOLOGIES

We and our service providers may use cookies and similar technologies to collect usage and browser information about how you use our Sites. These technologies may include cookies and web beacons that permit us to verify system integrity and generate statistics around content popularity. We process information collected through such technologies — which may include or be combined with Personal Information — to help operate certain features of our Sites, enhance your experience through personalization, and better understand which features are most valuable to you and other users.

Website Delivery and Analytics

We may use third-party providers to enable customer interaction features, content delivery, and analytics. This may include services such as Google Analytics, Google Maps, and similar tools to support site performance, customer service, and advertising. Each of these offerings is governed by the terms, conditions, and privacy policies of the applicable service provider.

Interest-Based Advertising

We may allow or enable third parties to collect Personal Information to provide interest-based advertising on behalf of our products and services or their own. Interest-based advertising occurs when advertisements are shown to you based on information collected from your online interactions over time and across multiple websites, devices, or online services. We do not control these third parties' collection or use of your information for these purposes. Examples of third-party service providers we may engage for this purpose include Google Ads, Meta Ads, and Microsoft Advertising.

Selling Personal Information

While we do not sell Personal Information in exchange for monetary consideration, we do disclose Personal Information for other benefits that could be deemed a "sale" under various data protection laws — for example, through the delivery of interest-based advertising or by allowing third parties to receive certain information such as cookies, IP addresses, or browsing behavior.

Cookie Choices

To manage your preferences with respect to these technologies, you may:

 

  • Change your cookie preferences by clicking the "Privacy Settings" link on our Sites, or customize your browser settings to refuse all or some browser cookies. If you disable certain cookies, some parts of our Sites may not function properly.
  • Block the collection and use of your information by online platforms and ad tech companies for interest-based advertising by visiting opt-out pages of applicable self-regulatory programs, including the National Advertising Initiative and Digital Advertising Alliance.
  • Review and execute any provider-specific instructions to customize your preferences, including opt-outs of interest-based advertising by Google, Meta, or Microsoft.

 

You may also broadcast an Opt-Out Preference Signal, such as the Global Privacy Control (GPC). We honor Opt-Out Preference Signals, including GPC. If you use an Opt-Out Preference Signal, you will need to enable it for each supported browser or browser extension you use.

 

HOW LONG WE KEEP PERSONAL INFORMATION

We retain your Personal Information for as long as needed to: (i) provide our Services to you; (ii) fulfill the purposes outlined in this Policy; and (iii) comply with our legal obligations, resolve disputes, and enforce any agreements. Criteria we use to determine retention periods include the nature and length of our relationship with you, our legal rights, obligations, and retention requirements, and whether we have an ongoing business purpose for retaining your information.

 

LINKS TO THIRD-PARTY WEBSITES

We are not responsible for the practices employed by any websites or services linked to or from our Sites, including the information or content contained within them. We encourage you to investigate and ask questions before disclosing Personal Information to third parties, as any Personal Information disclosed will be handled in accordance with the applicable third party's privacy policy.

In some cases, we offer links to social media platforms (such as Facebook, Instagram, LinkedIn, and YouTube) that enable you to connect with us or share information on social media. Any content you post via these platforms is subject to the terms of use and privacy policies of those platforms.

 

CHILDREN'S INFORMATION

We do not knowingly collect Personal Information from children, as defined under applicable law, without prior verifiable parental consent, and we have no actual knowledge of selling Personal Information of minors under 16 years of age. If we learn that we have collected Personal Information from a child, we will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child has provided us with Personal Information, please email us at [privacy@staffordhillsclub.com].

 

DATA SECURITY

We have implemented commercially reasonable measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. Unfortunately, the transmission of information via the internet is not completely secure. Despite our efforts to store Personal Information in a secure environment, we cannot guarantee the security of your Personal Information during transmission or its storage on our systems.

 

EXERCISING YOUR PRIVACY RIGHTS

Depending on where you live, you may have the following rights with respect to your Personal Information under applicable data protection laws:

 

  • Access – The right to request access to and obtain a copy of any Personal Information we may have about you.
  • Deletion – The right to request deletion of your Personal Information that we have collected or obtained, subject to certain exceptions.
  • Correction – The right to request that we correct inaccuracies in your Personal Information, subject to certain exceptions.
  • Opt Out of Certain Processing – You may have the right to: (a) opt out of the processing of your Personal Information for purposes of targeted or cross-context behavioral advertising; (b) opt out of the sale of your Personal Information; and (c) limit the use of your Sensitive Personal Information (if applicable).
  • Lodge a Complaint – The right to lodge a complaint with a regulatory agency if you believe we have violated any of the rights afforded to you under applicable data protection laws. We encourage you to first reach out to us directly.

 

To opt out of marketing emails, please email us at info@staffordhillsclub.com or follow the unsubscribe instructions included in the email. You will continue to receive transactional or administrative communications as permitted by law.

To exercise any of the privacy rights afforded to you under applicable data protection laws, please submit a request by:

 

 

You will not be discriminated against in any way by virtue of exercising the rights listed in this Policy, which means we will not deny any Services to you, provide different prices or rates for Services, or provide a different level or quality of Services.

Only you, or an authorized agent that you authorize to act on your behalf, may make a request related to your Personal Information. We may need to verify your identity before fulfilling certain requests. We endeavor to respond to requests within the time period required by applicable law.

 

CHANGES TO THIS POLICY

We may modify or update this Policy from time to time, so please review it periodically. If we make material changes to how we treat Personal Information, we will notify you according to applicable law. Unless otherwise indicated, any changes to this Policy will apply immediately upon posting to our Sites. You are responsible for periodically reviewing this Policy to check for any changes.

 

CONTACT US

We welcome your questions, comments, and concerns about privacy. Please contact us at:

 

Stafford Hills Club

5916 SW Nyberg Ln

Tualatin, OR, 97062

503-612-2400

info@staffordhillsclub.com

 

This Policy was last updated on March 6, 2026.